June 25 Leadership Team meeting 7pm
Attendance: Bob Coffey, Spencer Smith, Ken Greiner, Stacy MacDonald, Rocky Brock, Ron Teague, Nicci Nauman, Danny Dale, Carolyn Gillespie, Norma Mooney and Mary Thomas
1. Spritual Formation and Leadership Development – Ken
Ken opened the meeting in prayer.
Ken read from the book: “Everyday Deserves a Chance” by Max Lucado. Three key points were a) Saturate your day in his grace, b) Entrust your day to his oversight, c) Accept his direction
2. Vision and Goal Related Business – Financial Manual Review – Ron and Rocky – postponing to July
Ron, Rocky and Mary are meeting on June 27 to review.
3. Budget, Church Calendar of Events and Attendance Review
Expenses are up and revenues are down. Not sure what to do.
4. Pressing Needs not already addressed – Field and Outdoor Facility Use Policy discussion, kitchen use policy update; LT membership update – impact on policy ownership; looking ahead to next year for nominations, LT picture for congregational share
Field and Outdoor Facility Use Policy was approved through email after the meeting.
This policy will be added to the Facility Usage Policy
Kitchen Use Policy was approved.
Both of these policies will be added to the Church Policy notebook.
Two members of the Leadership Team have resigned. Decision was made not to replace these two members but to move forward in looking for nominations for next year.
The Leadership Team will need three - four people for next year.
Will ask Janessa for a student representative for next year. This student representative will come to the meetings so that they may take information back to student ministry, but will not have a vote. Will not participate in SPRC discussion.
What qualities to look for in nominees: a) good age spread of Leadership Team members, b) have some financial knowledge background, and c) gender equable.
Will start the process in July. Would like to have new members in place by September so that they may attend the September 22 Leadership Team retreat.
Leadership Team took a group picture that will be shared at the worship services and also posted on the church website.
5. SPRC as Needed – Daily Operations Manager
6. Other Items for Leadership Team Attention as Needed – Town Hall Follow Up
Fifty eight people attended. Leadership Team members who were present felt like there was very little discussion and not a lot of questions. If people wanted to share after the meeting a card will be on the church website.
The next step is to have a church charge conference. No date has been set for this. Spencer is talking with the District Office to get something set up.
7. Upcoming – July 23rdDanny has Spiritual Formation
Next meeting will be July 23rdat 7:00pm in Classroom 4.
Approved through email: Stacy MacDonald, Carolyn Gillespie, Ron Teague, Rocky Brock, Nicci Nauman, Bob Coffey, Norma Mooney and Danny Dale
The Church Leadership Team conducts a quarterly Town Hall meeting to inform the congregation about the church's goals for the future, and where we are on that path.
Kearney FUMC Town Hall Meeting
Town Hall Minutes June 20th7pm
There were 58 people who attended.
Opening and Prayer- Stacy MacDonald Leadership Team, chairwoman
Flood Plain Review- Kevin Pratt
- Kevin revisited the flood plain designation and how we determined the church sits in a flood plain.
- We considered building a flood wall and that idea has been rejected due to time and cost.
- The plan remains as it was before we learned of the floodplain- 4 classrooms, meeting room, individual bathrooms, a secure area, some space for mechanical and limited storage which can be added to later. Now a ramp has been included to accommodate the raise in the building due to flood plain grade increase requirements.
- Further reductions of square footage will result in space that won't meet our needs
Questions and Feedback:
- When was the FEMA map revised?-we think 2015 but certainly after the original build
- Was the FEMA map a 100 year map?- Yes
- Could the meeting space have a movable wall?- Yes, depending on need
- Will the new addition floor be 22 inches higher than the floor in our current building? - Yes, we will have stairs and a ramp to connect the two buildings.
- When we bought the property, we were not in the floodplain, is that true? -Yes
- How did we end up in the floodplain, if the original building wasn’t in the floodplain originally?-More stormwater volume due to more development of Kearney impacts the flood plain (hydraulic evaluation was done). FEMA makes the designation and there is not anything we can do about it.
- Do we pay flood insurance on this building?- Yes, it’s a subsidized rate.
- How will the ramp affect Joyful Noise? Don’t really know, yet. Pending official measurements and other ways of orienting the ramp, it’s not possible to know for sure.
Building Plans-Kevin Pratt and Gary Marchbank co-chairmen Building Committee
- We paid to have the land assessed by engineers to be sure the flood plain designation was accurate.
- When we began this campaign, the budget we set was not sufficient to build the plans we currently have.
- The shortfall is an unknown, it could range $350,000-400,000 depending on cost of materials.
- The flood plain adjustments cost about $50,000; The current building plan was $250,000 6-12 months ago, but costs are rising.
- The need for space remains, the cost to address the need exceeds our current campaign expectations.
- Financing is available, there is a deed of trust, many options exist for amortization- 20, 15, 10 year, etc.
- Building cost has risen from $110 per square foot to $129 per square foot.
Questions and Feedback:
- Did the building committee look at alternative construction, like a butler building?- We don’t know if we can save a significant amount doing that.
- Is the entire building and all of the property in the floodplain?-Relocating water, electrical, draining, sprinklers for fire safety, secured space for the children, etc. makes the idea of building on the far east side of the building not feasible.
- Can we build up instead of out?- It hasn’t been specifically discussed, but stairs and elevators add significant cost. Elevator could be at least $50,000. The structure of the building to support a second story is unknown
- What’s next?- Spencer took over to say: We are on track for two votes. 1. Church conference, majority vote of those who attend, probably late July, to approve preliminary architectural plans, preliminary financing plans and estimates and that goes back to the building committee. Once the committee meets with the architects, then preliminary plans and financing become specific and a second vote occurs to approve those plans and the financing options that go with it.
- We just got out of debt, staying out of debt was stated as a preference.
- Are there grant monies we could pursue?- Not that we are aware of.
- If we continue to grow, more people should generate more revenue, right?- that’s not always the case.
- How many additional children would we serve in the new space?-Current children’s space is at 100% capacity (51 kids per hour) Divide the new square footage by 25 and that gives space for 72 more kids per hour. Some grades and ages experience more crowding than others and that needs to be considered also. This applies only to Sunday morning. When we look at youth, that includes Wednesdays as well as Sundays, they will experience more growth potential as well.
- Does the data have a timeframe?- Yes, annual averages. So, should we look at only through 2017, because we’re only halfway through 2018.
Second Site Impact-Spencer Smith, Pastor
- Looking at children’s ministries and student ministries, the Second Site impact was considered. The Second Site will not likely impact 9:30 numbers because 9:30 is not the target for growth at the Second Site.
- When we say we are full in children’s ministry, we mean we are full at 9:30.
Questions and Feedback:
- Is every classroom in use on Sunday morning? -Sunday mornings are not limited to classroom space. They move from the classroom to a meeting space (the old choir room). One classroom is used for that Pre-K worship time. Another is used for storage when the dividers are pulled to store Joyful Noise equipment that isn’t functional for Sunday morning. It wouldn’t add room for more than about 6 kids.
- Do we know the location of the second site?- No
- Have we looked at opportunities to redo space in the plans?- No, these plans reflect current practice and best fit the need of the Sunday morning programming. There are also impacts due to fire and building codes.
- Limiting debt limits options. Sacrifices will occur either financially or in discomfort due to overcrowding.
- How much will the Second Site cost?- Nothing, until the grant money runs out. The goal is for it to become self-sufficient.
- Given the growing population of Kearney, can we get a projection of what kind of growth our church could expect?- we can look into that.
- Our only growth is at 9:30?- Our bottleneck is at 9:30.
- Can we use our Second Site to relieve 9:30 crowding instead of using our 10:45 Contemporary population to seed the Second Site?-It comes down to which sacrifices we want to make.
- Is leasing better than building in terms of cost?- yes
- Will the second site have different accounts?- No, one church, one set of accounts.
- Will we continue to have 10:45 contemporary service after the second site launches?- probably not at first, at least, to avoid competition. Some possibilities exist to use the Fellowship at different times, not 10:45
- If we don’t use the Fellowship Center at 9:30 or 10:45 (after Second Site), can we use it for children’s ministry?- Yes, absolutely. But it eliminates the use of the Fellowship Center for a service.
- Will the Second Site have Children’s ministry? -Yes, but it will not significantly alleviate our crowding at 9:30.
- The new space will not impact the size of the sanctuary, is there room for growth in the sanctuary at 9:30?- Yes about 20% and then we will be bottlenecked again.
Spencer closed the meeting with prayer.
Approved through email: Rocky Brock, Stacy MacDonald, Bob Coffey, Carolyn Gillespie, Norma Mooney, Ron Teague, and Nicci Nauman