2019 Leadership Team
Carolyn Gillespie - Chairperson - email@example.com
Adam Mustoe - Pastor
Leadership Team Meeting June 24, 2019
Attendees: Carolyn Gillespie, Norma Mooney, Danny Dale, Mike Gonzales, Sherry Oxandale, Mitch Buhman
1. Spiritual Formation and Leadership Development – shared blessings and concerns, and opened in prayer
2. Vision and Goal Related Business- Westside and Discipleship Pathways Updates
a. Mitch Buhman reported that he and Spencer were asked to lead a workshop at annual conference on June 7th. The workshop covered the story behind Westside and involved a Q&A section for pastors of other Missouri churches to learn more about multisite church planting.
b. Mitch also shared this recent video produced by the conference highlighting Westside.https://vimeo.com/321576804/549825bd73
c. Regarding the Discipleship Pathway, Sherry Oxandale shared that in the period of January-May 2019, 172 people were involved in Small Groups, of which there were 14.
d. The Discipleship Pathway team will need new volunteers for this fall when new Small Groups are added and the program gets ramped up again.
3. Budget, Church Calendar of Events and Attendance Review
a. Roof repair update – Still in negotiations between the insurance adjuster and the contractor to make the necessary repairs
b. Sanctuary lighting updates – The sanctuary and parking lot lights will be updated to LED on July 9.
c. Westside funding from grant – Modification to moving funds from grant to Westside operating budget. Will be done on a regular basis as Westside uses the funds. Provides documentation as to how funds are used for reporting to conference.
d. Work orders for church repairs are currently handled in an ad hoc manner by volunteers. Will need to address a more proactive process and alternatives during discussions for next year’s budget.
e. Budgeted revenue was down for May. This is expected during summer time.
4. Pressing Needs Not Already Addressed- policy review as part of ongoing business
a. Policies that need to be current: Employee Handbook (do we need to reconsider the interview process component); Emergency and Incident Response Training for Staff; Building Use Policy and Safe Sanctuary Policy
b. List of items tabled for Adam to address (compilation)
i. Building Committee updates
ii. Student Ministry Director
iii. Job Descriptions
iv. Safe Sanctuary Policy
v. Children’s ministry leader for Westside
5. Transition Updates
a. Parsonage repair updates - All repairs should be done by Wednesday 6/26. There was an additional $300 for repair holes and paint garage. Motion to approve this extra expense: Norma Mooney, seconded by Mike Gonzales. Motion carried by unanimous vote. Adam Mustoe and family move in Thursday 6/27.
b. Discussion about welcoming gifts for Adam and his family
6. Additional item not on agenda: Norma Mooney is working on helping FUMC Kearney be more environmentally friendly (green). She will be actively seeking feedback and ideas.
7. SPRC as Needed
Next Leadership Team Meeting July 22, 2019 7:00pm
Approved through email: Ron Teague, Stacy MacDonald, Ken Greiner, Norma Mooney, Mike Gonzales & Danny Dale
The Church Leadership Team conducts a quarterly Town Hall meeting to inform the congregation about the church's goals for the future, and where we are on that path.
Kearney FUMC Town Hall Meeting
Town Hall Minutes October 21, 5:00pm
There were 42 people who attended.
Opening and Prayer- Carolyn Gillespie, Leadership Team Member
Building Committee– Kevin Pratt & Gary Marchbank
Kevin recapped how we got to where we are:
· Attendance for the Children’s Ministry at 9:30 is at or over capacity in the Children’s wing.
Don’t know what affect Westside will have on this.
· Kevin shared a handout that showed the preliminary plans for additional space and also showed building fund/capital campaign information.
The current plan shows we have $450K for this additional space which covers FEMA flood plain raising.
These are preliminary plans, we still need to vote church wide at a later date.
· School district is growing, so more children will likely be coming.
Questions and Feedback:
· How is the size of this room in comparison to the Fellowship Center?
Room is 600 feet larger. Will need to use temporary partitions to divide the room. Children’s activities will happen here in secured area.
· Clarified the building fund/capital campaign information
· Are we building to alleviate crowding now or to also accommodate for growth?
We are trying to accommodate for growth and also provide flexibility which seems to be necessary.
· What are the next phases?
Continue to build to the East (perhaps build the additional space on the plan.)
Concern was shared if we wait to build it is likely to cost more.
· Where will all the new growth happen in Kearney?
Most likely on the West side of I35.
· What is the maximum number of children to fit in a classroom?
Eight to seventeen, depending on the age of the children.
Younger children need more space than older children.
· How much time is remaining in the capital campaign?
We will try to finance through cash flow from the current pledges.
The bank note has been kept open.
· Detail design is still needed, the current plan is just preliminary. Bidding still needs to be done.
These plans do not include furniture, technology, landscaping, or curtains. Technology means the actual apparatus, not the infrastructure.
· Will we eventually be building a new church on the West side?
We don’t know.
· Good choice to revisit for a more short term solution to not incur long term debt, especially since we are in transition.
· Where is the storage?
Minimal storage at this point.
Building Committee understands that people/ministries are fighting over storage.
· Will this benefit the preschool?
Preschool can use when not in use by the church.
· Will this increase the preschool enrollment?
Answered by Amy Irsik, Preschool Director – Possibly, but licensing considerations need to be made.
· Is all day preschool a possibility?
Answered by Amy Irsik, Preschool Director – Possibly, but lots of changes would need to be made in order for that to happen.
· Are sprinklers needed in the new area?
No, because there will be a substantial firewall, eliminating the need for sprinklers.
· Can we not have stairs and only have a ramp?
Not practical with the grade requirements for ADA.
· What is the square footage cost?
$129 per square foot.
· Is that a competitive price?
This number is from the architect, but actual bids will determine price. We want to make sure we don’t overspend compared to others.
· Is additional parking included?
Not at this point. The last time we added additional spaces in was $2,000.00 per space.
· What affect will construction have on the current building space?
Minimal disruption is anticipated.
The plan would be to break through the door, etc. during the summer so it won’t impact the preschool.
· Where will the dirt come from to raise the building?
Somewhere on the property.
· November 1 will be church vote. No discussion, only voting.
· What is the capacity of the new space?
Depends on configuration used.
Answered by Spencer Smith, Pastor - Lifeway recommendations are for 2ndGrade and older, 1 child per every 25 feet, and for 1stGrade and younger, 1 child per every 35 feet.
· Will there be absentee ballots for church conference?
Answered by Spencer Smith, Pastor – No, whoever is present will be the quorum.
The vote will be on moving from the preliminary plans to detailed plans so that we can have a plan that is biddable and buildable.
· Clarification on the preliminary building plans.
The purple section is all that is being proposed to build along with the secure connection to the existing building.
· What would it cost to build the green part on the preliminary plans?
Not completely sure but could cost roughly around $300K.
· Will children come in through both entries?
Yes, both will be secure entries.
· Prices would be cheaper to build the whole thing now, going into debt.
Can we have a comparison on how much more it would cost if we delayed the additional area?
· The Building Committee has worked closely with the Leadership Team
· Does there seem to be a general consensus in the congregation that this change is needed/wanted?
People aren’t here to find out.
Calls have been made.
People don’t want to go into debt.
People want the changes to be backed by numbers.
· What are we voting on November 1?
Agreeing to pay the cost to go ahead to detailed design.
When final plan is done there will be another church conference vote.
· The Building Committee Leadership Team and all the people involved with this process were thanked.
Carolyn Gillespie closed the meeting with prayer.
Approved through email: Stacy MacDonald, Carolyn Gillespie, Rocky Brock, Ron Teague, Nicci Nauman, Bob Coffey & Danny Dale
You can email the Leadership Team at firstname.lastname@example.org