2019 Leadership Team
Stacy MacDonald - Chairperson - firstname.lastname@example.org
Spencer Smith - Pastor
March 25 Leadership Team meeting 7pm
Attendance: Stacy MacDonald, Carolyn Gillespie, Ron Teague, Ken Greiner, Mike Gonzales, Danny Dale, Maggie Pope, Spencer Smith, Sherry Oxandale, and Mary Thomas
Carolyn opened the meeting in prayer.
1. Spiritual Formation and Leadership Development
a. Carolyn, Chapter 1
People shared their synopsis of Chapter 1 of the book - “A Failure of Nerve” by Edwin H Friedman
Ron recommended a book called “Wheels for the World: Henry Ford, His Company, and a Century of Progress by Douglas G. Brinkley
Ron Teague will lead the discussion for Chapter 2 at the next meeting.
2. Vision and Goal Related Business –
a. Westside and Discipleship Pathways Updates
Job description revision related to Westside
Westside core group meet to discuss having an additional service. That decision was tabled until the Fall. Westside is averaging about 180 people. Westside will two worship services on Easter.
Sherry Oxandale’s, Mitch Buhman’s and Lisa Boggess’ job descriptions need to be updated to reflect their roles in regards to Westside. Ron Teague, Mike Gonzales and Maggie Pope will compare the old job descriptions with the revised job descriptions and then make recommendations to the team. They will seek input from Sherry, Mitch and Lisa if needed
Discipleship Pathway received a grant for $2,000.00. These funds were used to purchase two new TVs for Classroom 1 and 3.
People are continuing to sign up for Right Now Media.
Sherry is working with Debbie Buzard to integrate outreach into Discipleship Pathway.
b. Bob’s jobs – ice machine, roof leak, Women’s Restroom Toilet, Ed Pick
Spencer talked with Ed Pick about helping with maintenance around the church. Ed would like to talk with Bob Coffey since Bob is the one who has been doing it before he makes a commitment.
Roof leak – Mike Gonzales will contact someone to come and look at the roof and to make recommendations
Sanctuary lights – We need a commercial electrician to come and make recommendations. We will ask for recommendations for a commercial electrician through the newsletter, Ron will talk with Mike Steeby since he helped with the lighting, Maggie will contact someone she know, and Stacy will contact Chuck Morris, our insurance representative, to see if he has any recommendations.
Parking Lot – Ron contacted a company and they will fill, seal, & stripe for $25,000.00
Microphones – The FCC has changed the frequency for the microphones. Mike Chaloupka put together three different proposals. Ron Teague motioned and Danny Dale seconded the motion. The motion passed unanimously for Option 3. Option 3 – Purchase 1 – new wireless pack, and antenna boosters for the sanctuary and swap all new/old microphones with Fellowship Center making Sanctuary all new frequency and Fellowship all old. Total to upgrade to all new frequencies/wired $1,350.00. This expense along with the 8 – 10 hours of Mike’s time in making these changes will be a Capital Expenditure expense.
3. Budget, Church Calendar of Events and Attendance Review
a. Contracted labor for child care and items listed in 2.b.
After thoughtful and lengthy discussion a motion was presented by Maggie Pope and seconded by Danny Dale to delete 1.d. under basic childcare information. Motion passed unanimously. 1.d. reads “Other day time events – for children birth through 5thgrade.”
b. Fixed Inventory and Tagging offer - $2,450.00 see attached doc
This will be tabled until next year when this expense can be part of the budget for 2020.
c. Building Campaign collection status, Building Campaign next step status
Collections are on target. The Building Committee has sent the final detail plan to the architect.
d. Communicating budget shortfall and needs to the congregation
This will be done through the bulletin on a monthly basis and also through the first quarter giving statement letter.
4. Pressing Needs Not Already Addressed
a. Policy review as part of ongoing business
b. Response to UMC GC 2019 – do we need Town Hall, other discussion/feedback opportunities
Team did not feel there was a need for a Town Hall.
5. Transition Updates (as needed) – Spencer
Team needs to decide if Adam’s first day of preaching is July 7 or not since that is typically a low attendance Sunday due to the holiday.
There will be the passing of the baton activities. This is being coordinated by Nicci Nauman.
The parsonage needs some normal maintenance; paint interior, update counter tops, replace patio screen and update two doors. This needs to be professional done prior to Adam and his family moving in.
Some church offices also need to be painted including the Senior Pastor’s office. Transitioning time might be a good time to do this also.
6. SPRC as Needed
a. Tim Melin interim youth director
b. Staff question regarding health insurance
Will be addressed later
c. Staff training on defibrillator, emergency response and incident response policies
Need to know how to implement these policies if the need ever arises
Next Meeting will be on Tuesday, April 23 at 7:00pm in Classroom A.
Approved through email: Ron Teague, Carolyn Gillespie, Mike Gonzales, Ken Greiner, Stacy MacDonald and Danny Dale
The Church Leadership Team conducts a quarterly Town Hall meeting to inform the congregation about the church's goals for the future, and where we are on that path.
Kearney FUMC Town Hall Meeting
Town Hall Minutes October 21, 5:00pm
There were 42 people who attended.
Opening and Prayer- Carolyn Gillespie, Leadership Team Member
Building Committee– Kevin Pratt & Gary Marchbank
Kevin recapped how we got to where we are:
· Attendance for the Children’s Ministry at 9:30 is at or over capacity in the Children’s wing.
Don’t know what affect Westside will have on this.
· Kevin shared a handout that showed the preliminary plans for additional space and also showed building fund/capital campaign information.
The current plan shows we have $450K for this additional space which covers FEMA flood plain raising.
These are preliminary plans, we still need to vote church wide at a later date.
· School district is growing, so more children will likely be coming.
Questions and Feedback:
· How is the size of this room in comparison to the Fellowship Center?
Room is 600 feet larger. Will need to use temporary partitions to divide the room. Children’s activities will happen here in secured area.
· Clarified the building fund/capital campaign information
· Are we building to alleviate crowding now or to also accommodate for growth?
We are trying to accommodate for growth and also provide flexibility which seems to be necessary.
· What are the next phases?
Continue to build to the East (perhaps build the additional space on the plan.)
Concern was shared if we wait to build it is likely to cost more.
· Where will all the new growth happen in Kearney?
Most likely on the West side of I35.
· What is the maximum number of children to fit in a classroom?
Eight to seventeen, depending on the age of the children.
Younger children need more space than older children.
· How much time is remaining in the capital campaign?
We will try to finance through cash flow from the current pledges.
The bank note has been kept open.
· Detail design is still needed, the current plan is just preliminary. Bidding still needs to be done.
These plans do not include furniture, technology, landscaping, or curtains. Technology means the actual apparatus, not the infrastructure.
· Will we eventually be building a new church on the West side?
We don’t know.
· Good choice to revisit for a more short term solution to not incur long term debt, especially since we are in transition.
· Where is the storage?
Minimal storage at this point.
Building Committee understands that people/ministries are fighting over storage.
· Will this benefit the preschool?
Preschool can use when not in use by the church.
· Will this increase the preschool enrollment?
Answered by Amy Irsik, Preschool Director – Possibly, but licensing considerations need to be made.
· Is all day preschool a possibility?
Answered by Amy Irsik, Preschool Director – Possibly, but lots of changes would need to be made in order for that to happen.
· Are sprinklers needed in the new area?
No, because there will be a substantial firewall, eliminating the need for sprinklers.
· Can we not have stairs and only have a ramp?
Not practical with the grade requirements for ADA.
· What is the square footage cost?
$129 per square foot.
· Is that a competitive price?
This number is from the architect, but actual bids will determine price. We want to make sure we don’t overspend compared to others.
· Is additional parking included?
Not at this point. The last time we added additional spaces in was $2,000.00 per space.
· What affect will construction have on the current building space?
Minimal disruption is anticipated.
The plan would be to break through the door, etc. during the summer so it won’t impact the preschool.
· Where will the dirt come from to raise the building?
Somewhere on the property.
· November 1 will be church vote. No discussion, only voting.
· What is the capacity of the new space?
Depends on configuration used.
Answered by Spencer Smith, Pastor - Lifeway recommendations are for 2ndGrade and older, 1 child per every 25 feet, and for 1stGrade and younger, 1 child per every 35 feet.
· Will there be absentee ballots for church conference?
Answered by Spencer Smith, Pastor – No, whoever is present will be the quorum.
The vote will be on moving from the preliminary plans to detailed plans so that we can have a plan that is biddable and buildable.
· Clarification on the preliminary building plans.
The purple section is all that is being proposed to build along with the secure connection to the existing building.
· What would it cost to build the green part on the preliminary plans?
Not completely sure but could cost roughly around $300K.
· Will children come in through both entries?
Yes, both will be secure entries.
· Prices would be cheaper to build the whole thing now, going into debt.
Can we have a comparison on how much more it would cost if we delayed the additional area?
· The Building Committee has worked closely with the Leadership Team
· Does there seem to be a general consensus in the congregation that this change is needed/wanted?
People aren’t here to find out.
Calls have been made.
People don’t want to go into debt.
People want the changes to be backed by numbers.
· What are we voting on November 1?
Agreeing to pay the cost to go ahead to detailed design.
When final plan is done there will be another church conference vote.
· The Building Committee Leadership Team and all the people involved with this process were thanked.
Carolyn Gillespie closed the meeting with prayer.
Approved through email: Stacy MacDonald, Carolyn Gillespie, Rocky Brock, Ron Teague, Nicci Nauman, Bob Coffey & Danny Dale
You can email the Leadership Team at email@example.com